Skip to content

Party planning: Get replies, seating and guest information under control

You prepare invitation, schedule, seating and practical info before the party. Guests use the same page on the day for photos and messages.

No app install Basic setup in 15–20 min. One QR before, during and after

Get the information ready before invitations go out

Guests need to reply yes or no, find the address and later see their table. Instead of answering the same questions in Messenger, you put it on one guest page. See also all features, invitation with QR or the wedding page.

Before the party

What you plan here

Invitation and replies

You put the QR in your own invitation design. Guests reply yes or no on the guest page. Fest-appen does not send the invitation for you.

Schedule, menu and info

Times, dishes, address, parking and dress code. Guests look it up themselves instead of messaging you three times.

Seating and accommodation

Place guests at tables and rooms. They find their own spot via Find yourself, without a public list of everyone.

Photos and guestbook on the day

Same guest page during the party. Photos and messages can show live on the big screen. Afterwards you get one download link with the collection.

Checklist: ready before you share the guest page

Get the essentials in place before you share the page. Programme, seating and other details can come later.

  • How guests open the page (QR or link)
  • Address, when you are ready to share it
  • Reply deadline, if you are already collecting replies
  • Contact details if guests need to reach you

What guests see before the party and on the day

Example: before the party

  • Reply yes or noOpen
  • Address and parkingReady
  • Draft programmeReady
  • SeatingLater

Example: on the day

  • Programme and menuUpdated
  • Find yourself (table)Open
  • Upload photosOpen
  • GuestbookOpen

In admin you see replies in one list. Guests only see their own seat via Find yourself, not the full list.

See the real guest page in the demo.

What you can change after the QR is out

Once invitations are sent, you can still update the guest page content:

  • Update programme, menu, address and practical info
  • Add or change seating and accommodation once replies are in
  • Turn on photos and guestbook closer to the day
  • Adjust copy and contact details

The QR and address stay the same. When you order the package, you continue on the same guest page.

Setup

From trial page to guests

1

Get a trial page and fill in

Fill in the form. We create the guest page and send login. You choose modules and fill in schedule and practical info.

2

Share the QR with guests

Print the QR as a table card or poster, or put it in the invitation. Guests scan without installing anything.

3

Use the same page on the day

Same page for info, photos and messages. Photos and messages can show live on the big screen. Afterwards one download link with the collection.

Common questions

Can we also manage budgets and vendors?

No. Budgets, venue or florist booking and supplier task lists stay in your own spreadsheet or planner. Fest-appen is the guest page: replies, schedule, seating, practical info, photos and guestbook.

What can guests use the page for?

Before the day: reply yes or no, find the address, programme, menu and seating. On the day: the same page for photos and messages. Photos and messages can also show live on a big screen.

Do guests need to install an app?

No. Everything runs in the browser. Guests scan the QR, with no app to install and no account to create.

How long does setup take?

Basic setup (schedule and practical info) typically takes about 15–20 minutes after you get a trial page. Invitations, guest list, seating and accommodation take longer; you can fill those in over time.

How do we get started?

Request a free trial page via the form. We create your guest page and send login. When you are ready, you order the package for your guest count.

Get a free trial page for your party

Fill in the form and we create your guest page. You get login by email, typically the same weekday (weekend: next business day), and a free 30-day trial with limited test content. No commitment until you order and pay. When you pay, you continue on the same guest page with the setup you already made.

We create your guest page when you submit the form (free 30-day trial with limited test content). You get login by email, typically the same weekday (weekend: next business day). No commitment until you order and pay. When you pay, you continue on the same guest page with the setup you already made.